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The Check in

The property check in, when performed with the renter, reduces the chance of a dispute at the end of the tenancy. The tenant, by signing the report, shows their agreement to the condition of the flat or the house.

If they are not made aware of the property move in/ inventory report or given opportunity to make amendments, the report may become redundant.

The document is also important to record any changes that may have happened since the time of the inventory. Examples of this would include any recent maintenance that has been carried out by the landlord and/ or further cleaning to areas that were missed around the time of the inventory.

  • What does our check in report look like?

    Please click on the button below to see our sample check in report. 

A person moving boxes into a hallway

How are move in reports carried out?

The steps involved when carrying out a check in 
clerk meeting a tenant or representative

Meeting the tenant or tenant representative

The inventory clerk will either meet the tenant, landlord or the tenant representative at the property to carry out the property check in. 

Any discrepancies found from the inventory report will be noted and recorded onto the new check in report.

Gas meter and reading

Utility meter readings and serial numbers

Current utility meter readings including gas, electric, heating and water will be noted and photographed at the time of the check in.

The move in tenant will need to contact the utility companies to provide their new recorded readings. 

tenants signing the declaration

Signing and dating the declaration

Once completed the tenant will need to sign a declaration stating that they agree with the detailed contents of the report.

This is an important step and the document will become a legally binding agreement.