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What is a property inventory?

A property inventory is a record of all household items, fixtures and fittings including the walls, ceilings and floors and the condition that they are in. The inspection is carried out at the beginning of the tenancy, before the tenant has moved in.

The condition of the property is recorded by our independent inventory clerk by usage of a dicta-phone. Supplementary photographs are taken at the time of the check in; as well as all the relevant utility meter readings.

The Inventory and schedule of condition report is typed up, proof read and finalized within 72 hours. The final copy of the report is emailed (in PDF) to all parties once completed.

  • What does our inventory report look like?

    Please click on the button below to see our sample inventory report.

Furnished room
A person signing a document

Why is it important to have a move in report? 

Since the introduction of the Tenant deposit scheme (TDS) which came into effect in April 2007, all deposits taken for assured shorthold tenancies must be protected.

It is important to have a report and schedule of condition in case of damages and disputes at the end of the tenancy.

 The TDS were created to protect deposits, and resolve disputes impartially if needed.

A person working behind a computer

When is an inspection required?

A new report is required when there are new tenants moving into your property or it is being let for the first time.

It is not necessary to have a new one completed if your current tenants are renewing their lease.

If there have been renovations or changes though, we do recommend an updated inventory is recorded, to note any necessary new items or maintenance work.

a sitting puppy

What if I do not have an inventory?

In the event of a dispute a landlord may find it very difficult to claim damages, as there is no written or photographic proof stating in what condition the flat/ house was in previously.

Historically, Claims courts are more likely to find in favour of the tenant. 

A person going up the stairs

Do I need to be present at the inspection? 

No you don`t. It is recommended the Tenant is present for the check in though.

If there is anything specific that you (the landlord)would like to point out to the inspector, such as new items, it is advised to prepare a list, so our clerk can verify these on the inventory(as new).

This would include newly painted walls, ceilings, new furniture, fittings and appliances.