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Rental property inventory inspection

What is a property inventory and schedule of condition?

A property inventory report is a record of all household items, fixtures and fittings including the walls, ceilings, floors, skirting, lighting, windows, blinds, kitchen appliances, units, worktops, bathroom fittings and the condition that they are in. The schedule of condition inspection is carried out at the beginning of the tenancy, after all necessary cleaning and maintenance checks have been completed and before the tenant has started moving in.

The state of the property is recorded by our London and Hertfordshire based, experienced and independent inventory clerks, by usage of a dicta-phone. Our property inventory service is tailored to include supplementary high resolution photographs, which are taken at the time of the check in; as well as all the relevant utility meter readings. The clerk also notes and tests all smoke detectors and carbon monoxide alarms.

The Inventory and schedule of condition report is typed up, proofread and finalized within 48 hours. The final copy of the report is emailed (in PDF) to all parties once completed.

  • What does our property inventory report look like?

    Please click on the button below to see our sample inventory report.

Sample of the property inventory service in London
A person signing the property inventory report

Why is it important to have a property inventory report?

Since the introduction of the Tenant deposit scheme (TDS), which came into effect in April 2007, all deposits taken for assured shorthold tenancies must be protected.

It is important to have an inventory and schedule of condition report in case of damages and disputes at the end of the tenancy.

The TDS were created to protect deposits, and resolve disputes impartially if needed.

A person finalizing the property inventory report

When is a property inspection required?

A new rental property inspection is required when there are new tenants moving into your property or it is being let for the first time.

It is not necessary to have a new one completed if your current tenants are renewing their lease.

If there have been recent renovations or changes though, we do recommend an updated inventory is recorded, to note any necessary new items or maintenance work.

A questioning animal why do we need a property inventory report

What if I do not have a schedule of condition report?

In the event of a dispute a landlord may find it very difficult to claim damages, as there is no written or photographic proof detailing the condition that the flat or house was in at the start of tenancy, 

Historically; Claims courts are more likely to find in favour of the tenant in these types of situations so it is definitely in the landlord`s best interest to have a comprehensive, independently prepared inventory report on hand in the event of a deposit dispute. 

A person going up the stairs

Do I need to be present at the inspection?

No you don`t. It is recommended the Tenant is present for the check in though.

If there is anything specific that you (the landlord) would like to point out to the inspector, such as any new items or decorations, it is advised to prepare a list, so our clerk can verify these on the inventory.

This could include newly painted walls, ceilings, new furniture, bathroom fittings and kitchen appliances.