Business Terms and Conditions
“The
Clerk” means Terry Stencel or the person or persons appointed
by Terry Stencel to inspect the Premises for the purpose of
preparing the property Inventory or carrying out Check in or Check out
procedure
“The Premises”
means the house, flat or other property, the contents of which are to be listed
in the Inventory
“The
Inventory” means the list of the items at the Property to be prepared in
accordance with the following Conditions
1. All items
listed in the inventory are considered to be in good and clean condition unless
otherwise stated
2. The
inventory document is not a building survey and will not comment on the fabric
of the building
3. The clerk is not an expert in decorations,
furnishings, fabrics etc. and is presenting only alayman’s description of these items. Items will not be
identified by the period produced,or the materials used in the fabrication of
these items
4.
The clerk will not test any electrical appliance, utility or other
appliance and will not know if these items are in working order
or comply with current safety regulation
5.
The property inventory may state when an item has been noted as having
the Furniture and Furniture (fire safety) regulation tag, It should not be
assumed that other items not stated though, comply with this regulation.
Compliance of these regulations is the onus of the landlord/ agent and the
clerk cannot be held responsible through noncompliance of these parties
6.
The clerk will not inspect lofts, cellars etc. or the contents therein
7.
Gardens/ Outside areas will only be inspected if there is sufficient natural
lighting. Landlord`s and agents are advised to take this into account
especially during the winter months. House plants, garden plants will not be
inspected. Garden shed items will only be listed if they are assumed to have a
value of over £20 eg. a lawnmower. Other items will be grouped together
8.
Mattresses will be inspected to the topside and underside (where possible), but
will not be inspected if the bed is already made up
9.
Carpets and rugs will be inspected to ascertain if they are clean, so that
burns, stains and other marks can be ascertained. Heavy furniture will not be
moved around to inspect under sofa`s or beds. If noticeable signs of furniture
movement are present at the check out, the clerk will do his best to ascertain
if this is the result of the concealment of stain, burns etc.
10.
Windows are not checked to see if they are in operational condition. They will
be visually inspected for defects, cracks etc. It is the tenant`s
responsibility to inform the landlord/ agent if a window does not open or close
correctly
11.
Items in `Dwarf ` cupboards or on top of kitchen cupboards, or in any
unreachable area, will not be inspected and will be listed as Not inspected in
the inventory document
12.
Any discrepancies regarding the accuracy of the report must be brought to the
attention of Stencel Inventories within 7
days of receipt of the report. Otherwise the report will be accepted as
accurate
13.
Turnaround time is between 24-72 hours for reports
14. Smoke detectors are tested
if accessible. It is the responsibility of the tenant to perform regular checks
on smoke detectors.
15. Check out inspections - If wanting to attend the check out, Landlords and Tenants are welcome to briefly attend at the beginning of the check out inspection or the completion. During the duration of the check out inspection, tenants and/ or landlords will be asked to leave. This ensures that our Inventory clerks may perform the inspection without interruption, influence or bias. If, at the beginning of the inspection a tenant or landlord chooses to attend - Utility meter readings will be taken, as well as a key handover. If the tenant or landlord prefers to attend at the end of the inspection - Meter readings will be shared as well as a brief summary of our findings which will be communicated before sending out the emailed PDF report to all parties
